MDP Coffee unlocked efficiency at Scale

MDP Coffee House operates across 80+ locations in India, managing a high volume of vendor transactions from multiple outlets. With a complex structure of 11 GST registrations and roughly 4000 vendor payments monthly, their financial operations were overwhelmed by manual processes, leading to delayed inventory visibility and voucher entries.

Background

MDP Coffee House operates across 80+ locations in India, managing a high volume of vendor transactions from multiple outlets. With a complex structure of 11 GST registrations and roughly 4000 vendor payments monthly, their financial operations were overwhelmed by manual processes, leading to delayed inventory visibility and voucher entries.

Challenges

1. High volume of manual invoice processing across multiple outlets.

2. Delayed inventory visibility and financial reporting due to manual Tally entries.

3. Extensive labor and time expenditure in financial operations.

Solution

Pazy revolutionised MDP’s financial workflows with a simple yet powerful integration:

1. WhatsApp Integration: Outlet owners directly upload invoices via WhatsApp immediately after purchases.

2. AI Invoice Parser: Instant extraction of detailed line item data from invoices.

   

3. Real-Time Data Access: Immediate visibility into expenses and inventory across all cost centres.

4. Tally Integration: Automated direct voucher entries from Pazy, streamlining book closures and financial reports.

Outcomes

1. Reduction in manual data entry, with financial processing time cut down significantly.

2. Real-time inventory management allowing for immediate cost centre adjustments.

3. Book closing times reduced to just 2 days, enhancing financial agility and compliance.

4. Overall financial operations streamlined, allowing MDP Coffee House to focus on expansion and customer satisfaction.

“Since integrating Pazy, MDP Coffee House has achieved unprecedented efficiency. Monthly financial closings are now completed in just two days—down from weeks. The real-time data integration reduced invoice processing errors by 30%, significantly enhancing our decision-making capabilities. This has been a game-changer for our business.” – CFO, MDP Coffee House

Impact

By integrating Pazy’s advanced AI-driven financial processing tools, MDP Coffee House not only optimised its vendor payment processes but also achieved significant gains in operational efficiency and financial accuracy. The transition from manual processes to automated solutions enabled MDP to manage scale effectively, positioning them for further growth and success in a competitive market.